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By: Claudiu Critelli

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Thursday, 26-Jul-2012 12:54 Email | Share | | Bookmark
All About Print Management

 
When you have a large office, there is a need to ensure that the printing is carried out in a structured and systematic manner. There are a lot of offices that end up in chaos with regards to the costs of printing unless they maintain a certain level of control over the manner in which the network printer is used. Print management is therefore an essential part of controlling costs and ensuring discipline too.

There are various kinds of print management software that are available in the market. These are meant especially for network printers so that one can carry out various tasks in order to understand the printing needs of the company across divisions. Good print management software ensures that all printing that is done on the network printers is tracked to a specific computer. This allows for better control and understanding.

You can also assign print quotas when you use such software. Not only does this help in ensuring that the accounting for the paper and ink is done in the right manner across divisions, it also keeps employees under check. There are also environmental benefits of using print management software since it has been seen that the number of print outs always reduce over time when such a solution is implemented.

With the right kind of information at hand with regards to the number of print outs required along with the kid of print outs and the time when they are required, you will also be in a better position to purchase network printers that are apt for the organization.


Saturday, 16-Jun-2012 06:47 Email | Share | | Bookmark
Print Management to Control Costs

Printing is an essential part of every business. You know that there are employees around the office taking prints of all kinds of documents all the time. There are letters to be printed, flyers that need to be reviewed and much more. With network printing, the task of controlling the number of prints that are created in an office is a tough task since a network printer is used by a large number of people and you are likely to have print outs coming in from various devices. In short, print management becomes a tough task for the administrator whose job is to keep the print costs in check.

One of the best ways in which you can keep your printing costs down is to use print management software. This is software that can help you maintain quotas per device that is using to send print outs to a specific printer. The print management tracking option allows you to see the number of prints that are being used by a specific person. This is an essential step before you set print management quotas because different people have different print requirements.

Print management software also helps you keep a track of your supplies. Effective print management software is known to calculate the need for a cartridge or toner and even paper a few days in advance. The calculations are based on the specific patterns of printing volumes that print management software detects. This allows you to stock up on your supplies.


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